Under the Tobacco Products Directive (TPD) 2014/EU, producers of eliquids and devices are responsible for the quality and safety of their products. We provide specialist compliance services internationally for companies wishing to sell vaping products in the EU. ADACT are the single most successful compliance agency in Europe. We have over 320 customers and have:
- more than 3.930 flavour concentrates in our system
- tested over 23,136 products
- one and a half million + TPD presentations in Europe
- completed 750 + toxicology reports.
We are here to help and guide you and your business through the process of ensuring your products comply with legislation. Call sales on +44(0)7980 599475, the office on +44(0) 1302 986088 or email email@example.com. We look forward to working with you in the future.
QUOTATION AND BOOK YOUR TESTING
At this first stage, we will send you a quotation. Once you have enlisted our services, we will email the following documents:
- Client application form
- Recipe workbook for e-liquids
- E-liquids packing form
- Client information sheet
- Non-Disclosure Agreement (NDA)*.
* We appreciate that flavour recipes are unique to businesses, which is why clients are requested to sign a NDA to safeguard products and provide peace of mind.
MAKE PAYMENT AND POST SAMPLES
Secure your testing by making a 50% deposit if the order is over £3,001, or full payment if under £3,000**.
Next complete the recipe workbook, which asks for:
- your contact details and submitter ID
- multipack sizes
- brand and sub-brand names
- nicotine and propylene glycol strengths
- countries that you wish to list your products in
- manufacturer’s name
- flavour name
- flavour code (this will be on the order form from your supplier)
- percentage of concentrate.
If you require any help of information about this, please contact the team on +44 (0)1302 986088. Once completed, email the form to firstname.lastname@example.org.
Next, complete the E-liquids packing form, place your samples into a polythene bag and post in a bubble/padded envelope to ADACT Medical Ltd, 3 Nelson Street, Doncaster, South Yorkshire, DN4 5AD.
Our Formulator will check each recipe to see if the formulations contain any banned ingredients. If they don’t, we will then carry out testing and analysis to establish if your products contain any of substances prohibited under TPD. If they do, we will advise you to re-formulate the recipe before sending new samples for testing.
Companies based outside of Europe are required to pay 100% in advance. Any UK companies with a CCJ are required to pay in full before work can start.
OBTAIN A SUBMITTER ID
Apply for a submitter ID from the EU-CEG portal, by downloading and completing the registration form, or we can do this on your behalf. This can take several weeks during busy times.
After testing, our experts will check the emissions data to ensure everything is as it should be. It is only then that we can proceed to the next stage.
PRESENTATION REPORT, FINAL PAYMENT DUE
We can help you set up a European Commission Authentication Service (ECAS) account. This will give you access to the Communication and Information Resource Centre for Administrations, Businesses and Citizens (CIRCABC), the portal for uploading XML files.
Once we have compiled all your XML files, we will send you a Presentation report to check all the data is correct. After the report is approved, the remaining 50% of the invoice is due for payment (if it was over £3,001).
E-TRUSTX AND EC:ID NUMBERS
We will then make your submissions to e-TrustEx, a secure platform for exchanging documents. We will also generate your European Community Identification Number (EC-ID) that is specific to your e-liquids. For UK registrations, products are listed on the MHRA website, which confirms the necessary standards have been met. For other countries in Europe, the products are listed with the country-specific portal. We ask customers to check that their registrations have been accepted as we are not given sight of products after this point.
The MHRA will send an invoice for their UK registration fees. If your product is notified outside the UK, the authorities in each country will invoice you, where charges are applicable (ranging from 3 to 5000 EUROS per SKU).